House Manager Job at Shelby Dillon Studio, Bluffton, SC

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  • Shelby Dillon Studio
  • Bluffton, SC

Job Description

Overview

  • Organization and Planning: Keep everything in the house well-organized. Schedule repairs, manage staff, plan events, and ensure every part of the house runs smoothly.
  • Communication Skills: Be a great listener and talker. A HM should understand what the couple needs and explain things clearly to them and the house staff.
  • Flexibility and Problem-Solving: Be ready for surprises and solve problems quickly. Sometimes things don’t go as planned, so you need to think fast and fix things.
  • Privacy and Trust: Keep the couple’s private life secret. They must trust you completely with their home and personal information.
  • Proactive Anticipation: Be one step ahead. Understand what needs to be done next without being told. This means "reading the play," or seeing what's likely to happen, and acting on it.

Responsibilities

  • Property Maintenance : Regular upkeep and repairs of the home and other properties, including seasonal adjustments and improvements.
  • Vehicle Maintenance : Oversees the care, maintenance, and scheduling of services for all family vehicles.
  • Staff Management : Hiring, training, and managing household staff such as cleaners, gardeners, and other personnel.
  • Event Planning and Coordination : Organizes family events, parties, or gatherings, managing logistics, catering, and guest arrangements.
  • Financial Oversight : Manages budgets for household expenses, oversees payments for services and staff, and handles bills.
  • Calendar and Schedule Management : Coordinates family schedules, manages sports events, and ensures timely attendance for all members.
  • Grocery and Household Supply Management : Keeps track of and restocks groceries, household supplies, and other essentials.
  • Pet Care : Manages care for pets, veterinary appointments, and grooming.
  • Deep Cleaning and Maintenance : Oversees deep cleaning of the house (to be done by weekly cleaner), including organizing and decluttering various spaces.
  • Laundry Management : Manages all laundry operations, including washing, drying, and organizing clothes.
  • Daily Tidiness and Housekeeping : Ensures daily cleaning tasks like making beds, doing dishes, and tidying rooms are completed.
  • Meal Preparation : Handles grocery shopping, meal prep, and kitchen organization.
  • Administrative Tasks : Manages mail, scans important documents, and handles other administrative duties.
  • Errand Running : Performs necessary errands such as grocery shopping, visits to the post office, and handling returns.
  • Kids' Schedules and Needs : Manages kids’ schedules, prepares snacks and lunches, ensuring all their daily needs are met. 

Qualifications

  • Proven experience in estate or household management, including oversight of multiple properties
  • Background in staff supervision, hiring, and vendor coordination
  • Strong administrative and organizational skills
  • Prior experience managing household budgets and handling expense reporting
  • Event planning and hospitality experience (private events, holidays, hosting)
  • Knowledge of home systems and property maintenance (HVAC, landscaping, security, etc.)
  • Familiarity with luxury household standards and service expectations
  • High level of discretion, trustworthiness, and respect for privacy
  • Valid driver's license and clean driving record; comfortable managing and maintaining vehicles
  • Comfortable preparing meals, organizing groceries, and maintaining kitchen cleanliness
  • Skilled at managing laundry, household tidiness, and wardrobe organization
  • Ability to oversee deep cleaning schedules and ensure cleanliness standards are met
  • Organized in managing closets, pantries, garage, attic, and seasonal rotations
  • Competent with tech tools for document scanning, digital file organization, and household system tracking
  • Comfortable using shared platforms for inventory, budgeting, and communication
  • Familiar with smart home devices and willing to coordinate with tech vendors if needed

Job Tags

Holiday work, Seasonal work,

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