Job Description

Job Description

About VeraSafe

Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, VeraSafe is seeking a motivated privacy compliance project manager to join our remote team. VeraSafe is a well-respected advisor to U.S. and international businesses of all sizes and across numerous industries in the privacy and data security space.

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VeraSafe is proud to be certified as a Great Place to Work©, with 97% of our employees affirming that we are truly a great place to work . This means we foster trust, collaboration, and a positive work environment. We are committed to maintaining this standard of meaningful work, work-life balance, and a supportive community. Check out our great benefits, listed at the end of this job description.

About the Role

This is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. The projects you’ll be working on will primarily be privacy and data security compliance projects, and your team members will largely be attorneys and IT security professionals. Above all, this role demands excellent writing and note taking skills, organizational abilities, attention to detail, willingness to give and get feedback, and communication skills.

This is a particularly good opportunity for someone with experience as an executive or administrative assistant who is looking to transition into project management. It may also be interesting to someone with a background in IT support or coordination. The position also comes with benefits described below.

We have always been and will continue to be a remote team. We offer our team members a comfortable, flexible work life. We collaborate closely (you won’t feel like you’re working in isolation) and you’ll learn from our experienced attorneys, project managers, and IT security auditors, but in a much more collaborative, less hierarchical, and friendly environment than your typical law firm. We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work.

If you love working with new technology, interesting clients and team members, you want to work in a fast-paced and remote environment, and you’re interested in tech, cybersecurity, or privacy, this may be the perfect job for you.

Key Tasks and Responsibilities

• Executing project plans within the constraints of a scope, schedule, and budget
• Maintaining the daily record keeping needed to keep the project plans up to date
• Attending meetings with the attorneys and clients, taking meeting minutes, and maintaining the meeting minutes and and action items from those meetings
• Understanding and assisting in documenting business processes
• Ensuring that you, your team, and the project operate within the company’s policies, guidelines, and procedures
• Assessing team member needs and utilization in order to maintain a distributed workload
• Ensure transparency by regularly communicating status to the Program Manager and the attorneys leading each project
• Flagging potential issues/risks for management
• Communicating with clients in relation to tasks and meetings

Soft Skills Required

• Strong desire and ability to keep things organized
• Fluency in English
• Strong attention to quality and detail
• Multitasking
• Excellent communication and interpersonal skills
• Proactive problem solving
• Team player
• Comfortable working with new software tools (e.g. Jira, Asana, and Teamwork) as well as GSuite and/or Microsoft Office
• Comfortable working in a technical environment

Note: We may ask you to participate in a short skills assessment as a first step in the selection/interview process.

Experience Required

• 4+ years of experience, strongly preferred to be as an executive assistant, administrative assistant, IT coordinator, project coordinator or project manager
• Experience taking detailed notes or meeting minutes
• Experience in professional services firms or tech space is preferred
• Experience or proximity to IT projects, especially IT security projects, is a strong plus

Education/Certifications

• Basic project management certification is a plus (e.g. CAPM; Prince2 Foundation level); additional certifications are a plus but not required
• IT audit / IT security / cyber security certifications are a plus (e.g., CISM or CISA certifications)
• Legal background or relevant experience is a plus
• Agile Framework knowledge is a plus

What you’ll gain from joining our team:

• Freedom of working remotely
• Professional development growth opportunities
• The chance to have a long-lasting impact on a small but growing international business
• Work in an open environment with a friendly team that respects your ideas and contributions
• Fast paced, entrepreneurial environment
• Occasional opportunities to travel internationally, primarily for team retreats

VeraSafe’s Excellent Benefits Include:

• Work from almost anywhere with Wi-Fi
• Paid Time Off (PTO)
• Paid holidays
• Annual bonuses
• Flexible working schedule in some roles
• Reimbursement for certain personal flight tickets
• Optional IT Hardware Buyback Program
• Choice of Mac or PC company laptop

Our HR Privacy Notice is available at the following link: -resources-privacy-policy/

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